September 6, 2022 Minutes
EAST DUBUQUE CITY COUNCIL
261 Sinsinawa Avenue
East Dubuque, IL 61025
TUESDAY
September 6, 2022
6:00 p.m.
Please Stand for the Pledge of Allegiance
1. 22-0901 Call to Order – Mayor
Start Time: 6:00 p.m.
Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffman and Attorney Kurt Absent – Alderman Walsh
2. 22-0902 Staff Reports
a. City Manager Report
i. Indian Hills Meeting Update
Put together a questionnaire by September 16th asking if they prefer Grinder or Gravity Flow? Will have Origin take care of answers. Will have to be digging by September 2023 or lose money.
ii. Recognition of Fire Chief Heim
Want to recognize Chief Heim for being Illinois Fire Chief of the Year. He will be recognized for his accomplishments on Tuesday, October 18th, at the Illinois Fire Chiefs Association Annual Conference in Peoria. Congratulations Chief Heim.
iii. AHVA Living of East Dubuque
Have a study done to determine what is causing the wall to bow out. Asking city to fix. When talked with previous owner to pay 50/50 of cost. If doing study and not city then owners are responsible for full cost. City will pay ½ of study’s cost.
iv. Wastewater Issues
People need to make sure not to flush things that are not to be flushed.
v. Beecher Street Project Update
Travis Freese gave a break down of original contract bid price is $827,501.85 with total and additional items equals $902,543.20. Additional are Gramercy Park additional sidewalk, curb, ADA parking, Erosion Control, Drainage, Sanitary Sewer from bottom of Beecher to Gramercy Bathrooms and Culvert across Gramercy Street. He felt the project was an overall success.
Nice to see positive articles in town.
New balance sheets in packet for months and break down for everyone.
b. Mayor Report
Good things happening in town.
c. Alderman Report
i. Belken
ii. Burgmeier
iii. Fluhr
iv. Hoffmann
v. Walsh
d. City Attorney, Terry Kurt
e. Police Chief, Luke Kovacic
f. Public Works Director, Mark Fluhr
i. Current Project Update
g. Fire Chief, Joe Heim
3. 22-0903 Speakers from the Floor
No speakers.
4. 22-0904 Consent Agenda (City Council Minutes 08/22/22, Public Safety Report(s), Warrants, Zoning Minutes and Correspondence)
Motion by Alderman Belken to Consent Agenda (City Council Minutes 08/22/22, Public Safety Report(s), Warrants, Zoning Minutes and Correspondence) second by Alderman Fluhr ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
NEW BUSINESS:
5. 22-0905 Discussion and Possible Action to Approve The East Dubuque High School’s Annual Homecoming Parade in Downtown East Dubuque on September 30, 2022 at 3:30 pm with Street Closing for Staging in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Motion by Alderman Belken to Approve The East Dubuque High School’s Annual Homecoming Parade in Downtown East Dubuque on September 30, 2022 at 3:30 pm with Street Closing for Staging second by Alderman Hoffmann ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
6. 22-09906 Discussion and Possible Action on Gramercy Park Project in the City of East Dubuque,
Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Julie Neebel from Origin – An enhancement project for North Gramercy Park.
36 ft above Jordan Ave will be bridge.
Will need walls.
With Grant Application will need to know the option going to use.
Grant is due September 30th. If board gets the grant will have 4 years to complete project. If don’t get the grant can ask why didn’t get it.
Gramercy Part is still a city park.
Would commit to ½ with Gramercy Park Board. Will also look into other grants to help pay city and boards part of payment.
Vote to support 50% of the 20% amount that Gramercy Park is responsible for. Grant will cover 80% of the cost. Needs to meet ADA criteria (not too steep, minimum 5’ width).
Option picked is 6’ wide concrete path.
Will have resolution for next meeting to vote on.
Jeff Trannel – Another partnership with city. Board would do their share to commit to there half. Have more and more people coming to the park.
Rick Leute – North to be more trail with interpretive section. Would open area with trails to learn about the area. Bridge is the biggest thing for North section. Layout will stay away from the mounds.
Alderman Belken – How big will the park be? The north is 3.5 acres.
There is a Public Meeting September 12th at 5:30.
Motion by Alderman Belken to Approve Action on Supporting Gramercy Park Project second by Alderman Fluhr ROLL CALL: Ayes – Alderman Belken, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Abstain – Alderman Burgmeier
Absent – Alderman Walsh
7. 22-0907 Discussion and Possible Action on the Type of Roof for the East Dubuque Police Station Project and East Dubuque Fire Station Project in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Alderman Belken – If mess with roof will put building behind just leave as is.
Motion by Alderman Belken to Accept the Design as Is second by Alderman Burgmeier ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
8. 22-0908 Discussion and Possible Action to Approve an Amendment to Ordinance Regulating Alcoholic Beverages in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Approach to open up at 5 am so gaming machines will start then. As it is the machines do not turn on till 6 am.
Motion by Alderman Burgmeier Motion to Approve an Amendment to Ordinance Regulating Alcoholic Beverages second by Alderman Hoffmann ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
9. 22-0909 Discussion and Possible Action to Approve Loan Request #6 for IEPA PWSLP 17-4205 in the Amount of $113,931.17 Including WHKS Invoice #46363, CFPS, Inc. Invoice #, Fischer Excavating Pay Application #4, and Louie’s Trenching Pay Application #5 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Motion by Alderman Hoffmann Motion to Approve Loan Request #6 for IEPA PWSLP 17-4205 in the Amount of $113,931.17 Including WHKS Invoice #46363, CFPS, Inc. Invoice #, Fischer Excavating Pay Application #4, and Louie’s Trenching Pay Application #5 second by Alderman Fluhr ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
10. 22-0910 Discussion and Possible Action to Approve Loan Request #5 for IEPA WPCLP 17-5810 in the Amount of $4,841.62 Including Fischer Excavating Pay Application #4 and WHKS Invoice #46363 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Motion by Mayor Degenhardt Motion to Approve Loan Request #5 for IEPA WPCLP 17-5810 in the Amount of $4,841.62 Including Fischer Excavating Pay Application #4 and WHKS Invoice #46363 second by Alderman Belken ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
11. 22-0911 Discussion and Possible Action to Approve Fischer Excavating Change Order 3 for the Beecher Street Reconstruction Project Increase in the Amount of $23,162.02 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Motion by Alderman Burgmeier Motion to Approve Fischer Excavating Change Order 3 for the Beecher Street Reconstruction Project Increase second by Alderman Hoffmann ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
12. 22-0912 Discussion and Possible Action to Approve Contract B Louie’s Trenching Change Order #2 Increase in the Amount of $41,138.00 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Motion by Alderman Belken Motion to Approve Contract B Louie’s Trenching Change Order #2 Increase in the Amount of $41,138.00 second by Alderman Burgmeier ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
13. 22-0913 Executive Session: 5 ILCS 120/2(c)(1) Personnel Matters / Mayor Degenhardt, City Manager Herrig
Motion by Alderman Hoffmann to Go into Executive Session second by Mayor Degenhardt ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
Motion by Alderman Belken to Leave Executive Session second by Alderman Burgmeier ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
14. 22-0914 Adjourn
End Time: 7:38 p.m.
Motion by Alderman Belken to Adjourn second by Alderman Fluhr ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann and Mayor Degenhardt Motion carried Absent – Alderman Walsh
Pam McCarthy
City Clerk, East Dubuque
