November 23, 2020
EAST DUBUQUE CITY COUNCIL
261 Sinsinawa Avenue
East Dubuque, IL 61025
MONDAY
November 23, 2020
6:00 p.m.
Please Stand for the Pledge of Allegiance
1. 20-1101 Call to Order – Mayor VanOstrand
Start Time: 6:00 p.m.
Alderman Belken, Alderman Degenhardt and Alderman Werner. Via Zoom Alderman Arling, Alderperson Pearson, Alderperson Stelpflug and Attorney Terry Kurt
2. 20-1102 Staff Reports: City Manager Report, Mayor Report, Alderman Report
City Manager Herrig – Review of City Manager report. Second to last payment for the Waste Water Project. Want to acknowledge Fidelity Bank & Trust award and J & R Rental expansion (photos included).
Alderperson Pearson – Condemned properties 35 days from getting titles. Hopefully by the first of the year. Mark checking into wires that are down (thinking telephone wires) by Vans and Temperley Excavating lot.
Alderman Werner – Second Street Rail Road Crossing is getting really bad.
3. 20-1103 Speakers from the Floor
No speakers from the floor.
4. 20-1104 Consent Agenda (City Council Minutes 10/26/2020, Public Safety Report(s), Warrants, Zoning, and Correspondence)
Motion by Alderperson Stelpflug to Consent Agenda (City Council Minutes 10/26/2020, Public Safety Report(s), Warrants, Zoning, and Correspondence) second by Alderman Belken ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Pearson, Alderperson Stelpflug and Alderman Werner Motion carried
NEW BUSINESS:
5. 20-1105 Discussion and Possible Action to Approve Pay Application #16 in the Amount of $306,933.28 for Construction Services from Leander Construction to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Second to last payment.
Motion by Alderman Degenhardt to Approve Pay Application #16 in the Amount of $306,933.28 for Construction Services from Leander Construction to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois second by Alderperson Pearson ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Pearson, Alderperson Stelpflug and Alderman Werner Motion carried
6. 20-1106 Discussion on the Library Expansion Project in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
No action required.
Katherine Kelly from the Library discussing Renovation and addition of Community Center. Between CVR Energy, match from East Dubuque Family, money from State and donations from community will help make this a reality. Running the campaign on Facebook, so check it out. There have been 20,000 visitors that have gone through the doors in the last year. Looking at a groundbreaking spring or summer of 2021. Please spread the word that donations can be sent to the Library and tax deducable.
7. 20-1107 Discussion on the East Dubuque Fire Department Training Capstone in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
No action required.
Joe Heim, Fire Chief – Capstone had a look at the ED Fire Department training program. The Summary had a lot of information that EDFD knew and more they can implement in their training.
8. 20-1108 Discussion and Possible Action on WWTP Improvements Project Fiscal Sustainability Plan in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
This is a $2.5 million gift. To keep with the plan the city has to set aside $145,000 a year in reserves. When the need comes to fix anything for the Waste Water plant. Note that parts are suppose to be good up to 10 years to 50 years. We have already started setting aside from our utility bills right now.
Motion by Alderman Degenhardt on WWTP Improvements Project Fiscal Sustainability Plan in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Belken ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Pearson, Alderperson Stelpflug and Alderman Werner Motion carried
9. 20-1109 Discussion and Possible Action on the Acceptance of Proposal for Grant Writing Services with Community Funding and Planning Services in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Flood buy out through the Illinois DNR this is what is best for the City. Will be working with
Jill & Sharon for the grant writing.
Motion by Alderperson Pearson on the Acceptance of Proposal for Grant Writing Services with Community Funding and Planning Services in the City of East Dubuque, Jo Daviess County, Illinois second by Alderperson Stelpflug ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Pearson, Alderperson Stelpflug and Alderman Werner Motion carried
10. 20-1110 Discussion and Possible Action on the Acceptance of Proposal for Grant Writing Services for Unsewered Communities Construction Grant Application in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Unsewered communities grant 100% for Indian Hills. Working with Jill on this.
Motion by Alderman Belken on the Acceptance of Proposal for Grant Writing Services for Unsewered Communities Construction Grant Application in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Degenhardt ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Pearson, Alderperson Stelpflug and Alderman Werner Motion carried
11. 20-1111 Discussion and Possible Action to Amend Ordinance Regulating Alcoholic Beverages in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Financial concerns and with everyone complying with the Governor why should they have to pay for 2 licenses. Will have a liquor license till 11 that will be $800. Once we go back to regular hours they will then be able to update their liquor license. The amount will be prorated when back to regular hours. Will not lose their original liquor license time.
Mike Meyer – has city talked about quarterly payments? Have not talked about this yet.
Alderman Arling – Cut expenses with decline in revenue?
Motion by Alderman Degenhardt to Amend Ordinance Regulating Alcoholic Beverages in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Belken ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Pearson, Alderperson Stelpflug and Alderman Werner Motion carried
12. 20-1112 Discussion and Possible Action to Waive Additional Licensing Fees for Liquor License Holders in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Alderman Arling – Any bonus to do quarterly payment? These are hard to get.
City Manager Herrig – If we would go quarterly then would need to do direct deposit from liquor license holders.
Motion by Alderman Belken to Not to Waive Any More Additional Licensing Fees for Liquor License Holders in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Degenhardt ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Pearson and Alderman Werner Motion carried Nays – Alderperson Stelpflug
13. 20-1113 Discussion and Possible Action on Scheduling a Special Meeting on Monday, November 30. 2020 at 6:00 pm in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
No action needed.
Putting final ordinances into effect. First Judge hearing would like to be in February. There are no other expenses.
14. 20-1114 Adjourn
End Time: 6:55 p.m.
Motion by Alderperson Stelpflug to Adjourn second by Alderman Werner ROLL CALL:
Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Pearson, Alderperson Stelpflug and Alderman Werner Motion carried
Pam McCarthy
City Clerk, East Dubuque
