May 2, 2022 Minutes

EAST DUBUQUE CITY COUNCIL

261 Sinsinawa Avenue

East Dubuque, IL  61025

MONDAY

May 2, 2022

6:00 p.m.

Please Stand for the Pledge of Allegiance

   1.  22-0501    Call to Order – Mayor

Start Time: 6:00 p.m.

Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffman and Alderman Walsh    Absent – Attorney Kurt

 

   2.  22-0502    Staff Reports

                        a.  City Manager Report

                               i.   Update on City Projects

14 million is what is anticipated for this year. Alyssa has prepared a brief review of current projects and posted on social media.

                              ii.   Report on Assistant city Manager Educational Achievements

Alyssa Darnall explained the classes she has taken. Anticipate completing her degree in April of 2023.

                             iii.   Collective Bargaining Update

Is completed and went smooth.

                             iv.   Water Tower Design

Get to decide on a color scheme and design for our new water tower. Have reached out to the school and asked them to work with us on final design.

                        b.  Mayor Report

                        c.  Alderman Report

                               i.   Belken

Drain at Camillus Dr? Yes, know there is a problem with water drainage and is on list of streets to be worked on.

                              ii.   Burgmeier

                             iii.   Degenhardt

                             iv.   Fluhr

                              v.   Hoffmann

                             vi.   Walsh

                        d.  City Attorney, Terry Kurt

                        e.  Police Chief, Luke Kovacic

                               i.   Call Report

Break down call volume from days and nights. Had to pick some days and highlighted them. Went 6 am to 6 pm but system starts at midnight for the day. Calls are up 65 to
70 % during the day.

Alderman Burgmeier – being asked why there are 2 officers during the day? Number of calls and severity of the calls are now more during the day.

Alderman Hoffmann – Is everything coded now? Yes, DACRA.

City Manager Herrig – ALC is for compliance of tickets not to make any money but to enforce.

                        f.  Public Works Director, Mark Fluhr

                               i.   Review of Street Projects

Third week of May to flush hydrants. Would like to get Alderman Hoffmann involved in street projects.

Alderman Burgmeier – Why is Alderman Hoffmann involved?

Mark Fluhr – he has dealt with these street problems. He is not able to contract with East Dubuque for these projects, so able to help if asked.

Alderman Fluhr – could we move the Camillus Dr project up on the list?

City Manager Herrig – we can’t prioritize because of who calls. We do want to get it fixed but they are not in city limits. Mark makes the list as by much needed and most traveled.

Alderman Walsh – Annex those 3 houses? They would be Hwy 20 tiff.

                              ii.   St. Mary’s Culverts

72 in pipe is in critical condition. We have to fix it, which will be 120 feet long. Will be working on it this year.

Alderman Hoffmann – Storm Water? Make it a retention pond? DNR do not want to use the road as a dam. Would want to put in a controlled device. Will keep spill way.

One by Hwy doesn’t want us to dredge out pond so DNR can watch.

                        g.  Fire Chief, Joe Heim

   3.  22-0503    Speakers from the Floor

No speakers.

   4.  22-0504    Consent Agenda (City Council Minutes 04/25/2022, Public Safety Report(s), Warrants, Zoning, and Correspondence)

Motion by Alderman Burgmeier to Consent Agenda (City Council Minutes 04/25/2022, Public Safety Report(s), Warrants, Zoning, and Correspondence) second by Alderman Walsh    ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried

 

ECIA Comprehensive Plan Presentation

 

NEW BUSINESS:

   5.  22-0505    Discussion and Possible Action to Approve ECIA Comprehensive Plan in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig

Dan Fox – ECIA Comprehensive Plan needs to be updated. This is community vision and what is relevant for the growth of the city. By doing community survey, workshops and social media to find out what is needed. Projecting year to bring it together. Starting in September 2022.

City Manager Herrig – Need an updated plan so that we can keep getting funding. This is how we get community input/involvement.

Alderman Walsh – this is budget? Yes, was in budget.

Motion by Alderman Walsh to Approve ECIA Comprehensive Plan second by Alderman Hoffmann    ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried

   6.  22-0506    Discussion and Possible Action to Approve Promotion within the East Dubuque Administration Department in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig

City Manager Herrig – Why on agenda when he can hire? Would like to keep council informed.

Alderman Fluhr – Could we get Alyssa’s Nurses Degree information?

Alderman Walsh – That is not important.

Alderman Belken – All other departments have someone to back them up.

Motion by Alderman Walsh to Approve Promotion of Alyssa Darnall second by Alderman Belken    ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried    Nays – Alderman Fluhr

 

   7.  22-0507    Discussion and Possible Action to Approve IEPA Loan 17-4205 Request #2 in the amount of $221,109.30 Including, Origin Designs Project Planning, Design Engineering and Construction Observation Invoices and WHKS Construction Observation Invoices in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig

Motion by Alderman Burgmeier to Approve IEPA Loan 17-4205 Request #2 in the amount of $221,109.30 Including, Origin Designs Project Planning, Design Engineering and Construction Observation Invoices and WHKS Construction Observation Invoices second by Alderman Belken    ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried

 

   8.  22-0508    Discussion and Possible Action to Approve IEPA Loan 17-5810 Request #1 in the Amount of $110,647.99 Including CFPS, Inc. Loan Administration Invoice #1, Origin Designs Project Planning and Design Engineering Invoices and WHKS Design Engineering and Construction Observation Invoices in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig

Motion by Alderman Belken to Approve IEPA Loan 17-5810 Request #1 in the Amount of $110,647.99 Including CFPS, Inc. Loan Administration Invoice #1, Origin Designs Project Planning and Design Engineering Invoices and WHKS Design Engineering and Construction Observation Invoices second by Alderman Walsh    ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried

 

   9.  22-0509    Discussion and Possible Action to Approve an Ordinance Amending the Boundaries of the Joint Northwest Illinois Certified Enterprise Zone in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig

These deal with Freeport area.

Motion by Alderman Belken to Approve an Ordinance Amending the Boundaries of the Joint Northwest Illinois Certified Enterprise Zone second by Alderman Walsh    ROLL CALL:
Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried

 

10.  22-0510    Discussion and Possible Action to Approve a Resolution to Authorize an Amendment to the Intergovernmental Agreement for the Operation of an Enterprise Zone in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig

These deal with Freeport area.

Motion by Alderman Belken to Approve a Resolution to Authorize an Amendment to the Intergovernmental Agreement for the Operation of an Enterprise Zone second by Alderman Walsh    ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried

 

11.  22-0511    Discussion and Possible Action on the Purchase of a Tandem Axle Vactor 2100i Combination Sewer Cleaner in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig

Brandon – Standard Equipment

2100i use high-pressure water and vac to soft dig. So won’t hit underground utilities.

Mark Fluhr – will be used for cleaning sewers, maintaining lines and cleaning catch basins.

City Manager Herrig – will pay for itself. Some lines haven’t been gone through in 20 years. Will help identify problem lines.

Alderman Walsh – New unit? Yes. What kind of chassis? Freightliner with Vac hose 15 ft down without extension plus 20 ft extension.

Mayor Degenhardt – what will this cost?

City Manager Herrig – Standard Equip can finance through them 7 years to pay. Good up to 10 to 15 years with amount of use and regular maintenance.

Alderman Walsh – come with any training? Yes, for life of equipment. Offer remote service? Yes, but would like to have them brought in.

Brandon – Can see the truck being built in Streator. Late June early July for delivery.

Alderman Hoffmann – Is this the right size for our city?

Brandon – higher return on larger truck and more space.

Motion by Alderman Belken to Purchase of a Tandem Axle Vactor 2100i Combination Sewer Cleaner second by Alderman Walsh    ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried

 

12.  22-0512    Adjourn

End Time: 7:12 p.m.

Motion by Alderman Walsh to Adjourn second by Alderman Burgmeier    ROLL CALL: Ayes – Alderman Belken, Alderman Burgmeier, Alderman Fluhr, Alderman Hoffmann, Alderman Walsh and Mayor Degenhardt    Motion carried

Pam McCarthy

City Clerk, East Dubuque