December 6th Minutes
EAST DUBUQUE CITY COUNCIL
261 Sinsinawa Avenue
East Dubuque, IL 61025
MONDAY
December 6, 2021
6:00 p.m.
Please Stand for the Pledge of Allegiance
1. 21-1201 Call to Order – Mayor
Start Time: 6:00 p.m.
Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir, Alderman Pearson and Attorney Kurt
2. 21-1202 Staff Reports
a. City Manager Report
i. Update on Water & Sewer Utility Ordinance
Don’t have an ordinance yet will be next meeting. Getting things set up with computer system.
ii. DACRA Update
Waiting till Alyssa will be here.
Also a quick message about tri-state mayors breakfast plus reminder of meeting on Thursday at 6:30 Origin Design.
b. Mayor Report
Wondering if there will be a Christmas Party this year? Looking at getting something together for a Saturday in January.
c. Alderman Report
i. Biermeier
Asked about Annexation and buyout. Wondering if they could get updates.
ii. Burgmeier
iii. Degenhardt
iv. Fluhr
v. Muir
vi. Pearson
Treating Fire Department (7th) and City (20th) workers as a thank you and Christmas dinner.
d. City Attorney, Terry Kurt
e. Police Chief, Luke Kovacic
i. Update on K9 Squad
K9 Squad was picked up. This squad came in under budget with additional items. Was over 6 months to receive.
ii. Update on Squad 2
A person that was found guilty was upset and keyed the side of new squad. Person paid retribution for the keyed squad.
Alderman Pearson – How the DACRA is going. 60% of the fines have been paid.
f. Public Works Director, Mark Fluhr
g. Fire Chief, Joe Heim
i. Fire Department Grant
Received $33,760 from the Chemical Plant for forcible entry prop and extrication protective equipment. Dutrac has donated $500 that will be used for boots for the Cadets.
In January, after 15 years Assistant Chief Tom Lange will be going back to regular Fire Fighter.
3. 21-1203 Speakers from the Floor
Dawn Stelpflug – Want to let council know that the old council took their time with Cannabis Ordinance. Council didn’t think the downtown area could handle the traffic that would be going in and out of shop downtown. Just want new council to keep in mind what was put together.
Dave Sendt – Changing the ordinance is so that a plan can be put forward. When change will be able to move forward as to future aspects.
4. 21-1204 Consent Agenda (City Council Minutes 11/22/2021, Public Safety Report(s), Warrants, Zoning, and Correspondence)
Motion by Alderman Biermeier to Consent Agenda (City Council Minutes 11/22/2021, Public
Safety Report(s), Warrants, Zoning, and Correspondence) second by Alderman Burgmeier ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
Twila Ash & Mitch Zaveduk Presentation on Additional Cannabis Dispensaries
Twila was here as Mitch was not able to make it. They are looking in East Dubuque. Things they are looking at is there enough parking and secure. They are looking out on Highway 20 and they have a license in the region.
Alderman Pearson – What can you bring to East Dubuque and why here. Asked about what states they have dispensaries in.
Alderman Burgmeier – Will it be in city limits. Yes.
NEW BUSINESS:
5. 21-1205 Discussion and Possible Action to Approve Fiscal Year 2021 Audit Report, Findings, Conditions and Management’s Discussion and Analysis Report and Authorize the City Manager and City Treasurer to sign Letter of Confirmation to the Findings of Fiscal Year 2021 Audit in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
No particularly sensitive estimates were noted. They encountered no significant difficulties in dealing with management in performing and completing their audit. Had pulled from another fund instead of debt services account. Over budget but a lot are repayable with 1% loans or grants.
Alderman Biermeier – Are we better off from the year before?
City Manager Herrig – Cash we are not so good but asset we are good with new things. We are getting money back if we don’t have any problems with water breaks. Making an investment to the city.
Alderman Muir – Cash reserve down from when City Manager Herrig came in. Yes, it is down.
Motion by Alderman Burgmeier to Approve Fiscal Year 2021 Audit Report, Findings, Conditions and Management’s Discussion and Analysis Report and Authorize the City Manager and City Treasurer to sign Letter of Confirmation to the Findings of Fiscal Year 2021 Audit second by Alderman Biermeier ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
6. 21-1206 Discussion and Possible Action to Amend Ordinance Regulating Adult-Use Cannabis in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Three dispensaries would cover the city limits at 5,000 feet. This would allow one downtown and one out on Highway 20. Even if this does not pass at this time does not mean that people could not come and present their presentations.
Alderman Biermeier – Wants to see more information from Zoning Board.
Alderman Pearson – Wants the new council to know what is going on. Give what was given from last Zoning.
Attorney Kurt – Will need to file with Zoning Board. There are no deals. Look at all the factors to be able to say yes or no to keep.
Alderman Muir – If they come in and say they will donate, we are able to say yes or no. Correct.
Motion by Alderman Burgmeier to Table second by Alderman Muir ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
7. 21-1207 Discussion and Possible Action to Approve Notice of Intent to Award Water System Improvements 2021 Contract A Water Tower to Caldwell Tans, Inc in the Amount of $1,938,000.00 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt,
City Manager Herrig
Have to use American made steel.
Motion by Alderman Biermeier to Approve Notice of Intent to Award Water System Improvements 2021 Contract A Water Tower to Caldwell Tans, Inc in the Amount of $1,938,000.00 second by Alderman Muir ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
8. 21-1208 Discussion and Possible Action to Approve Notice of Intent to Award Water System Improvements 2021 Contract B Water Distribution Improvements to Louie’s Trenching Service, Inc in the Amount of $797,685.00 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor, City Manager Herrig
Motion by Alderman Pearson to Approve Notice of Intent to Award Water System Improvements 2021 Contract B Water Distribution Improvements to Louie’s Trenching Service, Inc in the Amount of $797,685.00 second by Mayor Degenhardt ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
9. 21-1209 Discussion and Possible Action to Approve Notice of Intent to Award Beecher Street Reconstruction Project to Fischer Excavating, Inc in the Amount of a Base Bid of $795,276.85 and Alternate 1 in the Amount of $32,225.00 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Travis Freese – 13% below bid. Happy with Fisher out of Freeport. Would like to include Alternate 1 bid.
Motion by Alderman Burgmeier to Approve Notice of Intent to Award Beecher Street Reconstruction Project to Fischer Excavating, Inc in the Amount of a Base Bid of $795,276.85 and Alternate 1 in the Amount of $32,225.00 second by Alderman Pearson ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Muir and Alderman Pearson Nays - Alderman Fluhr Motion carried
10. 21-1210 Discussion and Possible Action to Approve Proposition to Increase the Limiting Rate of the
City of East Dubuque for the Levy Year 2021 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Is prepared every year.
Motion by Alderman Pearson to Approve Proposition to Increase the Limiting Rate of the City of East Dubuque for the Levy Year 2021 second by Alderman Biermeier ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
11. 21-1211 Discussion and Possible Action to Approve the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Hereby Appropriated the Sum of $45,000 of Motor Fuel Tax Funds from May 1, 2022 to April 30, 2023 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Have to do this every year.
Motion by Alderman Biermeier to Approve the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Hereby Appropriated the Sum of $45,000 of Motor Fuel Tax Funds from May 1, 2022 to April 30, 2023 second by Alderman Muir ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
12. 21-1212 Executive Session: 5 ILCS 120/2(c)(11) Litigation Section / Mayor Degenhardt, City Manager Herrig
Motion by Alderman Burgmeier to Go into Executive Session second by Alderman Pearson ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
Motion by Alderman Pearson to Leave Executive Session second by Mayor Degenhardt ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
13. 21-1213 Discussion and Possible Action on Matters Discussed in Executive Session in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Motion by Alderman Burgmeier for City Attorney to Proceed with Litigation for Eminent Domain second by Alderman Muir ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
14. 21-1214 Discussion and Possible Action to Approve Payout of One Weeks Vacation for Tom Burns, Public Works, East Dubuque City Hall, 40 Hours of Unused Vacation Pay in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Degenhardt, City Manager Herrig
Motion by Alderman Biermeier to Approve Payout of One Weeks vacation for Tom Burns, Public Works, East Dubuque City Hall, 40 Hours of Unused Vacation Pay second by Alderman Pearson ROLL CALL: Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
15. 21-1215 Adjourn
End Time: 7:43 p.m.
Motion by Alderman Pearson to Adjourn second by Alderman Burgmeier ROLL CALL:
Ayes – Mayor Degenhardt, Alderman Biermeier, Alderman Burgmeier, Alderman Fluhr, Alderman Muir and Alderman Pearson Motion carried
Pam McCarthy
City Clerk, East Dubuque
