August 19, 2024 Minutes
EAST DUBUQUE CITY COUNCIL
261 Sinsinawa Avenue
East Dubuque, IL 61025
Monday
August 19, 2024
6:00 pm
Please Stand for the Pledge of Allegiance
1. 24-0812 Call to Order – Mayor Digman
Start Time: 6:00 pm
Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier, Alderperson Robey, Mayor Digman and Attorney Hess Absent –Alderperson Fluhr
2. 24-0813 Staff Reports
We have finished the first quarter of the budget which is 25%. This is going to the end of
July 31 if we have spent more then 25% then we are over or less than 25% we are under budget. He went through and let the council know what is happening with the budget as of now. Some we only take in once a year or we get them only for 5 to 6 months or every month. Fire Department has received a $400,000 donation and then purchased a $650,000 Fire Truck.
Expenditures Administration is 19.2%. Police overtime is 29.2% Chief has been working some of the overtime hours to keep this down. Overall, it is 21.6%. Fire is over with the purchase of Truck and then equipment needed purchased with donation money. Public Works we had a retirement and then Tony moving to the Public Works Director put these together. With retirement there are pay outs of time off at the end of the term. Also have insurance paid for the retiree and an IMRF payment because of all the overtime in the last few years of a retiree. This is a onetime expense. The department heads are taking responsibility for their budgets.
b. Mayor Report
Thanked everyone for the wonderful job of staying within the budget.
Reminder people can pick up petition papers tomorrow for the April 1, 2025 election for all
3 Wards.
Fire Department is having a push in ceremony for the new Fire Truck on August 25th at 1 pm.
Wingfest wants to thank Public Works, Police, Fire and dozens of volunteers truly made the day a success. Thank you everybody.
c. Alderperson Report
i. Belken
ii. Burgmeier
Just want to know about all the streets to be worked on. Still need to be done is Menominee, Mortimer and Hyacinth (different contractor).
iii. Degenhardt
Want to thank Chief Kovacic for keeping his overtime down. Thank Tony and Public Works with the job they did with the water main breaks over the weekend.
iv. Fluhr
v. Meier
vi. Robey
Do we know when the Oxford and Hyacinth projects are going to start. Hyacinth is just the matter of contractor coming on scene and doing it. Might be starting next week. Just waiting for the mill to come in. Oxford is just waiting for the state’s final signature. Verbal ok but need signature.
d. City Attorney, Susan Hess
e. Police Chief, Luke Kovacic
f. Public Works Director, Tony VanOstrand
Just had the grates redone at the entrance by Ahva Living. Received numerous calls that they were falling in. Had someone come in and redo that area only.
g. Fire Chief, Joe Heim
3. 24-0814 Speakers from the Floor
No speakers
4. 24-0815 Consent Agenda (City Council Minutes 08/05/24, Public Safety Reports(s), Warrants, Zoning Minutes 08/05/24 and Correspondence)
Motion by Alderperson Burgmeier to Approve Consent Agenda (City Council Minutes 08/05/24, Public Safety Reports(s), Warrants, Zoning Minutes 08/05/24 and Correspondence) second by Alderperson Belken ROLL CALL: Ayes – Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier and Alderperson Robey Motion carried Absent – Alderperson Fluhr
NEW BUSINESS:
5. 24-0816 Discussion and Possible Action to Approve Knights of Columbus to Hold Annual Tootsie Roll Drive on Friday, September 13, 2024, from 2 pm till 6pm and Saturday September 14, 2024, from 8 am till 12 pm at Wisconsin Ave and Sinsinawa Ave Intersection in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz
Motion by Alderperson Degenhardt to Approve Knights of Columbus to Hold Annual Tootsie Roll Drive on Friday, September 13, 2024, from 2 pm till 6pm and Saturday September 14, 2024, from 8 am till 12 pm at Wisconsin Ave and Sinsinawa Ave Intersection second by Alderperson Meier ROLL CALL: Ayes – Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier and Alderperson Robey Motion carried Absent – Alderperson Fluhr
6. 24-0817 Discussion and Possible Action to Approve An Ordinance Approving a Use of TIF Funds Within a TIF Area to Extend City Water and Sewer Services in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz
This does the TIF projects to be able to run city utilities to the property line. The city does for development. This is an allowable expenditure under TIF funds.
Motion by Alderperson Belken to Approve An Ordinance Approving a Use of TIF Funds Within a TIF Area to Extend City Water and Sewer Services second by Alderperson Robey ROLL CALL: Ayes – Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier and Alderperson Robey Motion carried Absent – Alderperson Fluhr
7. 24-0818 Discussion and Possible Action to Approve an Amendment to WHKS Water Main Replacement Project of Hiawatha, Montgomery and Arrowhead Court in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz
Just needed to add a completion date to the project.
Motion by Alderperson Burgmeier to Approve Amendment to WHKS Water Main Replacement Project of Hiawatha, Montgomery and Arrowhead Court second by Alderperson Meier ROLL CALL: Ayes – Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier and Alderperson Robey Motion carried Absent – Alderperson Fluhr
8. 24-0819 Discussion and Possible Action to Approve WHKS Service Agreement for Hiawatha and Family Beer Lift Station Improvements in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz
These are in the budget. Had WHKS to look and see that it was better than thought.
Motion by Alderperson Degenhardt to Approve WHKS Service Agreement for Hiawatha and Family Beer Lift Station Improvements second by Alderperson Belken ROLL CALL: Ayes – Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier and Alderperson Robey Motion carried Absent – Alderperson Fluhr
9. 24-0820 Discussion and Approval of IEPA PWSL 17-6364 in the Amount of $161,859.59 Including CFPS, Inc. Invoice #3, Origin Design Invoices #80731 & 80585 and Fischer Excavating Pay Application #1 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz
Continuation of the Lead Service Line Replacement which still falls under the contract.
Motion by Alderperson Burgmeier to Approve IEPA PWSL 17-6364 in the Amount of $161,859.59 Including CFPS, Inc. Invoice #3, Origin Design Invoices #80731 & 80585 and Fischer Excavating Pay Application #1 second by Alderperson Meier ROLL CALL: Ayes – Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier and Alderperson Robey Motion carried Absent – Alderperson Fluhr
10. 24-0821 Discussion and Approval of IEPA PWSL 17-6364 Change Order #1 Increase in Construction Costs of $6,438.60 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz
This was more exploratory.
Motion by Alderperson Meier to Approve IEPA PWSL 17-6364 Change Order #1 Increase in Construction Costs of $6,438.60 second by Alderperson Robey ROLL CALL: Ayes – Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier and Alderperson Robey Motion carried Absent – Alderperson Fluhr
11. 24-0822 Adjourn
End Time: 6:41 pm
Motion by Alderperson Degenhardt to Adjourn second by Alderperson Belken ROLL CALL: Ayes – Alderperson Belken, Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Meier and Alderperson Robey Motion carried Absent – Alderperson Fluhr
Pam McCarthy
City Clerk, East Dubuque
