December 21, 2020
EAST DUBUQUE CITY COUNCIL
261 Sinsinawa Avenue
East Dubuque, IL 61025
MONDAY
December 21, 2020
6:00 p.m.
Please Stand for the Pledge of Allegiance
1. 20-1201 Call to Order – Mayor VanOstrand
Start Time: 6:00 p.m.
Alderman Belken, Alderman Degenhardt and Alderman Werner. Via Zoom Alderman Arling, Alderperson Stelpflug and Attorney Kurt. Absent – Alderperson Pearson.
2. 20-1202 Staff Reports: City Manager Report, Mayor Report, Alderman Report
City Manager Herrig – Audit came back really clean, Social Media policy to pass and 11 liquor licenses took advantage of the 11 o’clock liquor license.
Mayor VanOstrand – Asked City Clerk McCarthy on people running in the April election.
Alderman Ward I Brett Muir
Alderman Ward II Tim Fluhr
Jacob Walsh
Alderman Ward III Dawn Stelpflug
Jeff Burgmeier
City Clerk Pam McCarthy
Term for Alderman will be 4 years and City Clerk is a 2 year unexpired.
Alderman Belken – Want to thank the Robey’s for the wonderful Christmas display on Wall Street.
Alderman Arling – Would like to look at revised liquor licenses from last year.
3. 20-1203 Speakers from the Floor
No speakers from the floor.
4. 20-1204 Consent Agenda (City Council Minutes 11/23/2020, Public Safety Report(s), Warrants, Zoning, and Correspondence)
Motion by Alderman Degenhardt to Consent Agenda (City Council Minutes 11/23/2020, Public Safety Report(s), Warrants, Zoning, and Correspondence) second by Alderman Werner ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
NEW BUSINESS:
5. 20-1105 Discussion and Possible Action to Approve Fiscal Year 2020 Audit Report, Findings, Conditions, and Management’s Discussion and Analysis Report and Authorize the City and City Treasurer to Sign Letter of Confirmation to the Findings of Fiscal Year 2020 Audit in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Busy year and compliments to Joan. Still strong but reserves are below what we like them to be.
Motion by Alderman Belken to Approve Fiscal Year 2020 Audit Report, Findings, Conditions, and Management’s Discussion and Analysis Report and Authorize the City and City Treasurer to Sign Letter of Confirmation to the Findings of Fiscal Year 2020 Audit in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
6. 20-1206 Discussion and Possible Action to Approve Tax Levy Ordinance in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Same as we do every year when tax is under 5%.
Motion by Alderman Belken to Approve Tax Levy Ordinance in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
7. 20-1207 Discussion and Possible Action to Approve an Ordinance Regarding Social Media Use by the Municipality and by It’s Employees in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
More activity on social media and want to be more actively on social media. Alyssa has been helping with our social media appearance. With that appearance want to make sure employee’s posts are accurate.
Motion by Alderman Degenhardt to Approve an Ordinance Regarding Social Media Use by the Municipality and by It’s Employees in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
8. 20-1208 Discussion and Possible Action to Approve the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Hereby Appropriated the Sum of $45,000 of Motor Fuel Tax Funds from May 1, 2020 to April 30, 2020 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Annual report that we do every year.
Motion by Alderman Werner to Approve the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Hereby Appropriated the Sum of $45,000 of Motor Fuel Tax Funds from May 1, 2020 to April 30, 2020 in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Belken ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
9. 20-1209 Discussion and Possible Action to Approve New Ambulance Billing Rates for 2021 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Want to keep current so will increase by 5%.
Motion by Alderman Degenhardt to Approve New Ambulance Billing Rates for 2021 in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
10. 20-1210 Discussion and Possible Action to Approve All Liquor and City Licenses of Various Classes for Calendar Year January 1, 2021 to December 31, 2021 Pending Completed Applications in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
All applications have been correctly completed. Will take another look at last years liquor license policies.
Motion by Alderman Arling to Approve All Liquor and City Licenses of Various Classes for Calendar Year January 1, 2021 to December 31, 2021 Pending Completed Applications in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Belken ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
11. 20-1211 Discussion and Possible Action to Approve Pay Application #17 Final in the amount of $258,723.59 for Construction Services From Leander Construction to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Final payment amount to Leander. This project is finished.
Motion by Alderman Degenhardt to Approve Pay Application #17 Final in the amount of $258,723.59 for Construction Services From Leander Construction to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
12. 20-1212 Discussion and Possible Action to Approve Invoice #07 in the amount of $7,000.00 for Loan Administration Services from CFPS, Inc. to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Final work from alterations.
Motion by Alderman Belken to Approve Invoice #07 in the amount of $7,000.00 for Loan Administration Services from CFPS, Inc. to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Degenhardt ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
13. 20-1213 Discussion and Possible Action to Approve Invoice #98022 in the amount of $5,000.00 for Construction Observation Services From Fehr Graham to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Extra work done by Fehr Graham.
Motion by Alderman Degenhardt to Approve Invoice #98022 in the amount of $5,000.00 for Construction Observation Services From Fehr Graham to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
14. 20-1214 Discussion on Wastewater Project Financial Analysis in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
No action needed.
15. 20-1215 Discussion and Possible Action to Approve Adoption of Jo Daviess County Multi-Jurisdictional All Hazards Mitigation Plan in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig
Done every 5 years. Required to be able to get funding from state.
Motion by Alderman Degenhardt to Approve Adoption of Jo Daviess County Multi-Jurisdictional All Hazards Mitigation Plan in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
16. 20-1114 Adjourn
End Time: 6:29 p.m.
Motion by Alderman Belken to Adjourn second by Alderman Werner ROLL CALL:
Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner Motion carried Absent – Alderperson Pearson
Pam McCarthy
City Clerk, East Dubuque