December 21, 2020

January 15, 2021

EAST DUBUQUE CITY COUNCIL

261 Sinsinawa Avenue

East Dubuque, IL  61025

MONDAY

December 21, 2020

6:00 p.m.

 

Please Stand for the Pledge of Allegiance

   1.  20-1201    Call to Order – Mayor VanOstrand

Start Time: 6:00 p.m.

Alderman Belken, Alderman Degenhardt and Alderman Werner. Via Zoom Alderman Arling, Alderperson Stelpflug and Attorney Kurt. Absent – Alderperson Pearson.

   2.  20-1202    Staff Reports:  City Manager Report, Mayor Report, Alderman Report

City Manager Herrig – Audit came back really clean, Social Media policy to pass and 11 liquor licenses took advantage of the 11 o’clock liquor license.

Mayor VanOstrand – Asked City Clerk McCarthy on people running in the April election.
Alderman Ward I          Brett Muir
Alderman Ward II        Tim Fluhr
            Jacob Walsh
Alderman Ward III       Dawn Stelpflug
            Jeff Burgmeier
City Clerk        Pam McCarthy
Term for Alderman will be 4 years and City Clerk is a 2 year unexpired.

Alderman Belken  – Want to thank the Robey’s for the wonderful Christmas display on Wall Street.

Alderman Arling  – Would like to look at revised liquor licenses from last year.

   3.  20-1203    Speakers from the Floor

No speakers from the floor.

   4.  20-1204    Consent Agenda (City Council Minutes 11/23/2020, Public Safety Report(s), Warrants, Zoning, and Correspondence)

Motion by Alderman Degenhardt to Consent Agenda (City Council Minutes 11/23/2020, Public Safety Report(s), Warrants, Zoning, and Correspondence) second by Alderman Werner    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

NEW BUSINESS:

   5.  20-1105    Discussion and Possible Action to Approve Fiscal Year 2020 Audit Report, Findings, Conditions, and Management’s Discussion and Analysis Report and Authorize the City and City Treasurer to Sign Letter of Confirmation to the Findings of Fiscal Year 2020 Audit in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

Busy year and compliments to Joan. Still strong but reserves are below what we like them to be.

Motion by Alderman Belken to Approve Fiscal Year 2020 Audit Report, Findings, Conditions, and Management’s Discussion and Analysis Report and Authorize the City and City Treasurer to Sign Letter of Confirmation to the Findings of Fiscal Year 2020 Audit in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

   6.  20-1206    Discussion and Possible Action to Approve Tax Levy Ordinance in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

Same as we do every year when tax is under 5%.

Motion by Alderman Belken to Approve Tax Levy Ordinance in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

 

   7.  20-1207    Discussion and Possible Action to Approve an Ordinance Regarding Social Media Use by the Municipality and by It’s Employees in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

More activity on social media and want to be more actively on social media. Alyssa has been helping with our social media appearance. With that appearance want to make sure employee’s posts are accurate.

Motion by Alderman Degenhardt to Approve an Ordinance Regarding Social Media Use by the Municipality and by It’s Employees in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

 

   8.  20-1208    Discussion and Possible Action to Approve the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Hereby Appropriated the Sum of $45,000 of Motor Fuel Tax Funds from May 1, 2020 to April 30, 2020 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

Annual report that we do every year.

Motion by Alderman Werner to Approve the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Hereby Appropriated the Sum of $45,000 of Motor Fuel Tax Funds from May 1, 2020 to April 30, 2020 in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Belken    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

 

   9.  20-1209    Discussion and Possible Action to Approve New Ambulance Billing Rates for 2021 in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

Want to keep current so will increase by 5%.

Motion by Alderman Degenhardt to Approve New Ambulance Billing Rates for 2021 in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

 

10.  20-1210    Discussion and Possible Action to Approve All Liquor and City Licenses of Various Classes for Calendar Year January 1, 2021 to December 31, 2021 Pending Completed Applications in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

All applications have been correctly completed. Will take another look at last years liquor license policies.

Motion by Alderman Arling to Approve All Liquor and City Licenses of Various Classes for Calendar Year January 1, 2021 to December 31, 2021 Pending Completed Applications in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Belken    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

 

11.  20-1211    Discussion and Possible Action to Approve Pay Application #17 Final in the amount of $258,723.59 for Construction Services From Leander Construction to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

Final payment amount to Leander. This project is finished.

Motion by Alderman Degenhardt to Approve Pay Application #17 Final in the amount of $258,723.59 for Construction Services From Leander Construction to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

 

12.  20-1212    Discussion and Possible Action to Approve Invoice #07 in the amount of $7,000.00 for Loan Administration Services from CFPS, Inc. to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

Final work from alterations.

Motion by Alderman Belken to Approve Invoice #07 in the amount of $7,000.00 for Loan Administration Services from CFPS, Inc. to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Degenhardt    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

 

13.  20-1213    Discussion and Possible Action to Approve Invoice #98022 in the amount of $5,000.00 for Construction Observation Services From Fehr Graham to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

Extra work done by Fehr Graham.

Motion by Alderman Degenhardt to Approve Invoice #98022 in the amount of $5,000.00 for Construction Observation Services From Fehr Graham to be Paid with City Funds in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

 

14.  20-1214    Discussion on Wastewater Project Financial Analysis in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

No action needed.

 

15.  20-1215    Discussion and Possible Action to Approve Adoption of Jo Daviess County Multi-Jurisdictional All Hazards Mitigation Plan in the City of East Dubuque, Jo Daviess County, Illinois / Mayor VanOstrand, City Manager Herrig

Done every 5 years. Required to be able to get funding from state.

Motion by Alderman Degenhardt to Approve Adoption of Jo Daviess County Multi-Jurisdictional All Hazards Mitigation Plan in the City of East Dubuque, Jo Daviess County, Illinois second by Alderman Werner    ROLL CALL: Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

16.  20-1114    Adjourn

End Time: 6:29 p.m.

Motion by Alderman Belken to Adjourn second by Alderman Werner    ROLL CALL:
Ayes – Alderman Arling, Alderman Belken, Alderman Degenhardt, Alderperson Stelpflug and Alderman Werner    Motion carried    Absent – Alderperson Pearson

Pam McCarthy

City Clerk, East Dubuque

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